Faculty can request to reserve materials, including books and media.

Materials accepted

• Library-owned materials from the circulating collections
• Instructor- or department-owned materials including books, textbooks, exams, lecture notes, AV media, computer software, and other materials
• Reproductions of materials with copyright permission, such as journal articles, chapters from books and music pieces from sound recordings
• Instructor- or department-owned textbooks marked as instructor or desk copies, as long as the instructor provides the written policy or permission of the publisher that would permit the textbook to be placed on reserve

VCU Libraries reserves the right to reject for reserves any material that it deems violates copyright law. Faculty members are responsible for acquiring permissions beyond those provided by the Copyright Act.

Collection Management will consider purchasing suggested materials that are not in the Libraries' collection.

Submittal

Faculty can share their required reading list with us via email to libtlireserve@vcu.edu for Cabell Library course reserves or libtmlcirc@vcu.edu for Tompkins-McCaw course reserves. Make sure to include your name, course number and course name (BIOL 101 Biological Concepts), and the loan period for each item you want to put on reserve (2 hours, 4 hours, 24 hours, 3 days or 7 days). Faculty may also use the online form to submit their requests for Course Reserves. Course reserve requests require a separate form for each semester. 

Materials delivered must be accompanied by one of the following:

• A copy of the email request sent. 
• A copy of the email response you received from your email submission.  
• A print out of online reserves form submittal screen or email receipt
• Online form request number

Submit materials in first-use priority and indicate the assignment "start" and "end" date. This allows prioritized processing at the beginning of the semester.

Processing time

Materials are processed in the order of receipt. A confirmation email will be sent to the instructor when processing is complete.

Processing time:

• 1 week at the beginning of a semester
• 3 working days during slower periods
• Longer time periods may be required for recalled materials or new purchases

Review your course listing.

Additions and removals

Items can be added to or removed from an existing course by emailing libtlireserve@vcu.edu for Cabell Library course reserves and libtmlcirc@vcu.edu for Tompkins-McCaw course reserves. You can also deactivate a course via email. If you are taking a course off of reserve, you can indicate the preferred method of return for your personal items -- campus mail or pick up from the library.

Duration

If the same material is used for another semester, you must reactivate the course via email.  Otherwise, your course will not display in the reserves list for the next semester and materials will be removed from reserves. At the end of the semester, you will receive an email reminder to update your course reserves.

Scanning

If you need assistance scanning materials to import into VCU's Blackboard Content System, please contact Innovative Media. All copyright laws apply to scanned materials.